Data collection and storage

Data collection and storage

The Helmholtz Association of German Research Centres attaches great importance to protecting personal data.

Personal data

Personal data are items of information that can be used to ascertain your identity. This includes information such as your name, street and/or postal address, telephone number and e-mail address. Information that cannot be directly associated with your identity (such as the number of users of the site) is not considered to be personal data. 

Personal data is collected on our website only insofar as required for technical purposes and is stored if you sign up to receive our newsletter, register for an event or send us information in connection with a call for application. 

We continually work to improve our online content and for this purpose we gather statistical information and analyse the technical possibilities for usage. Visits to our website are logged and analysed in anonymised form.

Storage of IP addresses; use of JavaScript and cookies 

In order to access our website the short term registration of your IP address is required. An IP address is a unique, globally valid identifier of your computer. As a private user, in most cases you will not use a constant IP address because an IP address is only assigned to you temporarily by your provider. However, the connection of user data to particular individuals is in principle possible with static IP addresses. Our server stores IP addresses for up to 24 hours. After this the access data is automatically anonymised.

We use cookies (small text files containing visitor information that are temporarily stored on your computer's hard drive) in order to track frequency of use, repeated use and number of users of our website. The cookies used by us are anonymised and are used exclusively for the above purposes. We do not use them to learn about your personal user behaviour or to adapt the content of our website to your personal browsing habits.

The data relating to your visit is collected via a JavaScript program embedded in the source code of our website and forwarded to our web server. If JavaScript is disabled in your browser settings only some of the information will be recorded and the number of page views counted.

During your visit to our website the following information is automatically logged in our user statistics

  • Your IP address - abbreviated after a maximum of 24 hours and thereby anonymised *
  • A unique number to distinguish visitors (if cookies are enabled)
  • URLs visited within our website
  • Timing of page views
  • Type of HTML queries
  • Previously visited URL (if transmitted by browser) *
  • Name and version of your operating system *
  • Name, version and language preference of your browser *
  • Screen resolution and colour depth
  • Technologies and formats supported by browser (cookies, Java, Flash, PDF, WindowsMedia, QuickTime, Realplayer, Director, SilverLight, Google Gears)

* If JavaScript is disabled only the information marked with an asterisk (*) will be collected.

Our website can generally be used without you having to disclose your identity. It is possible to configure your browser by modifying the browser settings so that cookies are rejected and the execution of JavaScript programs is disabled. If you want to do this, we recommend that you consult the information provided by your browser maker (for example, in the Help menu of your internet browser or on the relevant website), or contact your browser supplier for further assistance and information.

In addition, you can delete already enabled cookies yourself at any time by selecting the appropriate menu item in your internet browser or by deleting the cookies from the relevant directory on your hard drive.   

Data required for newsletter/event registration and other personalized services

If you wish to subscribe to a newsletter from Helmholtz Association of German Research Centres or to use another personalised service, the data required for this will be stored by us. This generally includes your e-mail address, first name and surname as well as other data - depending on the type of offer. Your data are used only in order to provide you with the requested service and in order to respond to any queries. The data sets will be used for statistical evaluation to analyse system performance. We do not pass your data on to third parties and we do not use the data for other purposes. When you register for a personalised service, by ticking the appropriate box you can indicate that you agree to us sending you further information and notification of events relating to the Helmholtz Association on a regular basis. In this case we will also store and use your data for these purposes. You can cancel your registration for or unsubscribe from a newsletter service or other personalised service at any time on the appropriate webpage. 

In order to be able to operate the website and the services we offer we work together with other service providers who may also receive personal data for these purposes. These service providers are under contract to the Helmholtz Association and are only permitted to use personal data that they receive in this connection for the authorised purpose.

We guarantee that your data will not be sold or rented to other companies or organizations in the context of general address trading.

Data collection in relation to a call for application

As in all other cases, your data which we collect in this context will be treated confidentially. Please see the relevant notification documents for the separate data protection provisions relating to the collection of data in the context of a call for application.

Data transmission 

Your personal data will only be transmitted to government organisations and authorities in legally required cases and/or for prosecution in the event of attacks on our network infrastructure. Your personal data are not provided to third parties for any other purpose.

Right to information

You have the right at any time to information about your stored personal data, including the origin and recipients of the data and the purpose for which the data is being stored. This information can be obtained from the data protection officer at the Helmholtz Association.

Please send any questions or comments about data protection to this address: datenschutz(at)helmholtz.de. 

Liability for our own content 

As the content provider within the meaning of section 7(1) of the Telemedia Services Act, the Helmholtz Association is responsible in accordance with general legal provisions for its own content which it makes available for use. The Helmholtz Association endeavours at all times to offer up-to-date, correct and complete content and information on its website.  However, errors or mistakes cannot be completely ruled out. The Helmholtz Association accepts no liability for the information and content published on its website being current, accurate and complete, unless the errors or mistakes demonstrably resulted from wilful or negligent acts. This also applies to any material or non-material third party loss or damage caused by the use of this website and also to information made available for download. 

The Helmholtz Association reserves the right to modify, supplement, or delete any or all of the information offered on its internet site, or to temporarily or permanently cease publication thereof without prior and separate notification. 

Disclaimer in relation to links to external websites 

This website includes links to external sites and/or servers that are not within the control or responsibility of the Helmholtz Association. The relevant provider shall be responsible for the content of any linked external pages. The Helmholtz Association assumes no liability and provides no warranty in relation to this information and does not approve or support the content of the linked sites. In establishing the initial link, the Helmholtz Association reviewed the relevant external content in order to determine whether such link might give rise to civil or criminal liability. However, a constant review of the content of linked external pages is unreasonable without concrete reason to believe that a violation of the law may be involved. If the Helmholtz Association determines, or if it is pointed out by others, that an external site to which it is connected via a link may give rise to civil or criminal liability, then the Helmholtz Association will immediately eliminate any link to this site. The Helmholtz Association expressly dissociates itself from such content. 

This information also applies to any subdomains of helmholtz.de where responsibility for content lies with the respective author who has been given the right to use the Helmholtz Association subdomain.

Social media offerings like Facebook & Co.

In an effort to make our internet offerings more attractive and user-friendly, we will be adding social media buttons (“plug-ins“) to our website (www.helmholtz-hzi.de). This will allow you to link directly to select internet platforms like Facebook, Google+, and Twitter. Up until now, whenever you used to link to another website using a plug-in, a direct connection to that network platform’s server was established, which meant your data was automatically being transmitted to the people running that webserver. If you are a registered account holder of one of these platforms, your visit to their websites would be traceable and the information could be used to generate your individual surf profile.

Increased data privacy is two short clicks away

The two-step protocol we use to protect your privacy allows for transfer of your personal data only after you have officially agreed to it. By default, the “agree“ buttons on our website are set to inactive and are not linked up to Facebook & Co.’s webservers. Only once you click on the button a second time will it send your recommendation. See also the “2 short clicks to increased data privacy (heise.de)“ initiative.

Here’s how it works

Not until after you click the “agree“ button is a connection made to the network platforms. A second click sends a recommendation to Facebook, Google+, or Twitter. In the case of Facebook and Google+, this happens directly; in the case of Twitter, you are given the option of modifying your recommendation in a separate pop-up window. The consent you give only ever applies to the website you have accessed. You can also permanently activate the consent buttons by adjusting your default settings. Simply check the relevant box to clear your social network settings. You can always revert back to your default settings by using the gear icon.

Protection of minors 

Children and persons under the age of 18 should not send any personal data to us without the approval of their parent(s) or guardian(s). We do not request personal data from children, we do not collect such data and we do not pass on such data to third parties. 

OpenCampus® Authentication System 

This system uses the OpenCampus® engine for distributed authentication. To enable authentication for this website your user credentials and e-mail are stored on the central OpenCampus® authentication server.